Records Schedules; Availability and Request for Comments

Description

The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide mandatory instructions on what happens to records when no longer needed for current Government business. They authorize the preservation of records of continuing value in the National Archives of the United States and the destruction, after a specified period, of records lacking administrative, legal, research, or other value. Notice is published for records schedules in which agencies propose to destroy records not previously authorized for disposal or reduce the retention period of records already authorized for disposal. NARA invites public comments on such records schedules, as required by 44 U.S.C. 3303a(a).

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Federal Register, Volume 80 Issue 13 (Wednesday, January 21, 2015)

[Federal Register Volume 80, Number 13 (Wednesday, January 21, 2015)]
[Notices]
[Pages 2975-2976]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-00875]


=======================================================================
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2015-022]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
February 20, 2015. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records 
Management Services (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1799. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval. These schedules provide for the timely transfer into the 
National Archives of historically valuable records and authorize the 
disposal of all other records after the agency no longer needs them to 
conduct its business. Some schedules are comprehensive and cover all 
the records of an agency or one of its major subdivisions. Most 
schedules, however, cover records of only one office or program or a 
few series of records. Many of these update previously approved 
schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit

[[Page 2976]]

level as well as their disposition. If NARA staff has prepared an 
appraisal memorandum for the schedule, it too includes information 
about the records. Further information about the disposition process is 
available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (DAA-AU-2015-0002, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains weapons acquisition data to include design information and 
life cycle support plans.
    2. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2014-0017, 3 items, 3 temporary items). Master files of an 
electronic information system that contains records relating to 
employee assistance programs including call center recordings, 
referrals, and non-medical counseling files.
    3. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2014-0019, 2 items, 2 temporary items). Records of the Pentagon 
Force Protection Agency to include master files of an electronic 
information system that contains records on individuals involved in 
criminal or non-criminal incidents including personal identifiers, 
information on security violations, and inquiries into incidents.
    4. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2014-0021, 1 item, 1 temporary item). Master files of an 
electronic information system that contains records on individuals 
registered in the job priority placement program including personal 
identifiers, contact information, and information concerning 
occupational experience, job preference, and duty locations.
    5. Department of Homeland Security, U.S. Secret Service (DAA-0087-
2014-0001, 6 items, 4 temporary items). Video surveillance recordings 
and protective tracking operations data for facilities protected by the 
agency. Proposed for permanent retention are recordings and data 
associated with assassination attempts.
    6. Department of Justice, U.S. Marshals Service (DAA-0527-2013-
0007, 4 items, 3 temporary items). Office of General Counsel records 
including civil litigation files and supporting documentation for legal 
opinions. Proposed for permanent retention are legal opinion files.
    7. Department of the Navy, Judge Advocate General (DAA-0428-2014-
0002, 1 item, 1 temporary item). Master files of an electronic 
information system used to track and manage case files.
    8. Department of the Navy, U.S. Marine Corps (DAA-0127-2013-0005, 1 
item, 1 temporary item). Master files of an electronic information 
system that contains records used for readiness reporting and planning 
purposes.
    9. Department of the Navy, U.S. Marine Corps (DAA-0127-2013-0027, 1 
item, 1 temporary item). Master files of an electronic information 
system used to support force management and planning.
    10. Department of the Navy, U.S. Marine Corps (DAA-0127-2014-0014, 
1 item, 1 temporary item). Master files of an electronic information 
system used for surveillance of bases, including digital video 
recordings and personnel information.
    11. Department of the Navy, U.S. Marine Corps (DAA-0127-2014-0016, 
1 item, 1 temporary item). Master files of an electronic information 
system used to identify, facilitate, and track the recovery process for 
wounded and injured medical patients.
    12. Department of the Navy, U.S. Marine Corps (DAA-0127-2014-0023, 
2 items, 1 temporary item). Master files of an electronic information 
system used to manage and track entrants to the Marine Corps Marathon. 
Proposed for permanent retention are statistical records on race 
winners.
    13. National Archives and Records Administration, Office of the 
Federal Register (DAA-0064-2014-0002, 7 items, 7 temporary items). 
Paper and electronic documents submitted for publication in the Federal 
Register.
    14. Peace Corps, Overseas Posts (N1-490-12-4, 11 items, 11 
temporary items). Records of the Medical Office including routine 
administrative files, medical records for volunteers, and medical 
reports regarding general health interest items for volunteers.
    15. Railroad Retirement Board, Agency-wide (DAA-0184-2013-0001, 10 
items, 10 temporary items). Records relating to the administration of 
field services, including records of opinions and protests, statistical 
reports, audit reports, motor vehicle reports, and space reports.

    Dated: January 13, 2015.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2015-00875 Filed 1-20-15; 8:45 am]
BILLING CODE 7515-01-P